Hidden Field Default Value

Introduction

Feature(s)

A hidden field refers to the field in Form/Workflow/Permission Set, which is not permitted to be viewed; It also refers to the field for which you set display rules.

Hidden Field Default Value means setting value assignment rules for the hidden field in a form based on actual conditions.

Definition

There are three options in Hidden Field Default Value: Empty, Original Value, and Always Recalculate.

Type	Definition	Application Scenarios
Empty	The hidden field in a form is empty when you submit the form; In editing a form, the original value of the hidden field will be deleted and be empty.	It can be used in Field Display Rules. In changing the selected option, the input data associated with the original option should be deleted to ensure the correctness of the later statistics.
Original Value	In submitting/editing a form, the value of the hidden field in a form remains the same as its original value.	It can be used in the workflow where approvers can fill in their own fields without disturbing each other. For example, Approver A and Approver B are approving a workflow. They can only see their own parts. After the former completes and submits the form, the workflow will flow to the latter. After Approver B submits the form, Part A remains the same.
Always Recalculate	The calculation and submission rules of the hidden field in the form remain the same. That is, when the form is submitted/edited, it is updated every time according to the calculated data.	Generally, values of these fields are assigned through linkage or formulas. To cater to the business needs or pursue a better form layout, these fields are set invisible. This feature can be used in the business system, in which the hidden field, though set to be invisible to the salesman, is linked with the business data. It needs to be recalculated in real-time to ensure the accuracy of the business.

Preview

1. Empty

Take the Task Schedule form as an example. The original Task Status is Not Started, and the Estimated Time of Completion is the hidden field. When you change Not Started to In Progress, fill in Current Status, and click Submit, the hidden field becomes Empty.

2. Original Value

In the Task Schedule form, the original Task Status is Not Started, and the Estimated Time of Completion is the hidden field. When you change Not Started to In Progress, fill in the current status, and click Submit, the hidden field remains the same.

3. Always Recalculate

Take General Knowledge Quiz Score as an example, Score is the hidden field. When you select different options, the score will change accordingly and the field will be recalculated.

Setting Procedure

Where to Set

Go to Design > Form Properties > Hidden Field Default Value, and select an option from the drop-down list:

For details, see Empty, Original Value, and Always Recalculate.

Special Field Value Assignment Rule

In the case of multiple hidden fields in a single form, they should be assigned different values at the same time. To this end, you have to set Special Field Value Assignment Rule.

For details, see Special Field Value Assignment Rule.

Note(s)

1. In printing, the hidden fields cannot be printed.

2. The following fields are not affected by Hidden Field Default Value:

Serial No.: It always follows its own value assignment rules;
RelatedQuery: It always displays the result from a query;
Divider: It has no value itself.