Admins
Introduction
Feature(s)
Admins refer to those in Jodoo who have system management permissions besides the owner. There are Super Admin Group and Admin Group in Admins.
- Super admin group: manage all departments, members, and apps in a company/team.
- Admin group: manage departments, members, and some apps according to the granted permissions.
"Sub-admins" is a collective term used to refer to both super admins and admins.
Note:
The business owner, who has all permissions, cannot be set as an admin.
Application Scenario(s)
With the Admins feature, multiple individuals can collaborate in managing Jodoo, allowing for a clear division of work within enterprises.
You can set multiple super admins (such as general managers) and set different admins (such as department managers) in Jodoo to manage their respective apps and members.
Where to Set
Go to Contacts > Permission Center > Admins, and set Super Admin Group and Admin Group.
Plan Description
This is a paid feature. For details, see Understand Your Account Usage and Limits.
Note:
Sub-admins include super admins and admins. You can set any super admins and admins within the quota for sub-admins.
Granting Permission
1. Super admins
- Super admins can be set by the business owner and by the super admin with relevant permissions.
- Super admins can set permissions for regular admins and group admins according to different demands.
- Super admins can set permissions for each other and remove super admin groups . But they cannot remove themselves from a super admin group.
2. Regular admins
- Regular admins can only be granted permissions by super admins or the owner.
The authorization relationships of admins are as follows:
Note:
1. Each member can only be added to one type of admin group.
2. The business owner holds the highest level of management permissions within the system. Therefore, you do not need to set permissions for the owner, and the owner cannot be set as any admin.
Super Admin
Adding a Super Admin
Click Add Admin beside Super Admin.
Super Admin Permission
Type | Description |
App permissions | Have permissions to manage all apps. |
Contacts permissions | Have permissions to manage all departments, members, roles, and admins. |
Regular Admin
Setting Admin Group
Create a regular admin group before adding admins.
Setting Admin Permission
Add admins to the admin group you just created.
1. Add an admin.
Select a group, to which you need to add admins, and click Add Admin.
2. Set the app permission.
Beside App, you can set Select applications and Add/Delete the App.
- Select applications: edit forms, dashboards, and so on in the apps added.
- Add/Delete the App: create another app, and delete the app for which you have permission.
Note:
1. After you enable Add/Delete the App, apps that are added or deleted by admins will be synchronized automatically to App, which is effective for all admins.
2. When a regular admin is in multiple regular admin groups:
a. If you enable Add/Delete the App in any of these groups, the admin will have the permission to add apps.
b. If the admin creates an app, it will appear in the app list of all the groups that include the admin and have enabled Add/Delete the App.
c. If the admin is included in an admin group, in which Add/Delete the App is enabled, the admin can delete apps in the group.
3. Set Manage Scope.
In Manage Scope, you can assign to an admin the permissions to manage departments or roles.
The manage scope includes:
Manage Scope | Definition |
Dept. with Permission | It includes All and Some. You need to select departments available to be managed if you select Some. Otherwise, members cannot manage departments. |
Role with Permission | It includes All and Some. You need to select roles available to be managed if you select Some. Otherwise, members cannot manage roles. |
Note:
1. The business owner and super admins can select departments of the whole company in all applications;
2. A member in multiple admin groups can select any department that the admin groups he belongs to can choose.
4. Contacts
Contacts include Internal Dept. and Internal Roles.
- Internal Dept.: include View and Manage.
- Internal Roles: include View and Manage.
Type | Definition |
View and Manage | Members can view and manage dept./roles, including deleting and adding dept./roles. |
View | Members can only view dept./roles. |
Manage | If you have ticked Manage, the system will tick View automatically. So the permission of Manage is the same with that of View and Manage. |
The relationships of admin permissions are as follows:
Type | Admin Permission |
Internal Dept. | A regular admin in multiple regular admin groups can view and manage internal departments as follows:
|
Internal Roles | An admin in multiple admin groups can view and manage roles as follows:
|
Note:
The Admins feature is unavailable in a regular admin's account. Therefore, you can only view Members under Contacts.
Querying Admin Permissions
You can query permissions in admin groups according to the names of admin groups, members, and apps.
The feature is applicable to the scenarios where you need to:
- Query how many admin groups admins have and how many app management permissions they have.
- Query how many admin groups that apps have and how many admins have app management permissions.
- Query how many admins and apps are managed by them in some admin groups.
For example, you can query how many admins have management permissions in three admin groups of the Personal Management app. You can also query the above information by clicking one by one.
Notes
Admin Limit
1. Each member can be added to multiple admin groups. The business owner cannot be added to any admin group.
2. Members in regular admin groups cannot be added to super admin groups; similarly, super admins cannot be added to regular admin groups.
3. You can set up to 2,000 regular admin groups in Contacts, and up to 200 members for each group.
4. A member can be added to up to ten admin groups.
Using Permissions
When regular admins design forms, workflow forms, and dashboards in apps within permissions, they can only select departments and members within permissions if meeting fields and nodes that need members to select.
If admins with higher management permissions have selected members in fields and nodes, the change of admins will not influence departments and members outside permissions.
App Management
After being authorized by super admins, regular admins can have editing permission on apps within permissions. But they do not have permission to copy apps. The permissions of deleting or adding apps are set by super admins.
Audit Trail
The management operations of admins will be pushed to super admin groups in Audit Trail.
