What is Resource Usage?
Resource Usage tracks resource consumption across your organization, apps, and members. It includes app count, total data volume, attachment uploads, and usage of features such as forms, workflow forms, dashboards, Automations Pro, and Data Factory.
Admins can use these statistics to identify high-usage apps or members and optimize resource allocation.
Where to Find It: Management > Statistics > Resource Usage
Prerequisites
Target Users | Business Owners, Super Admins, and Jodoo Regular Admins
|
Available Plans | Business and Enterprise plans (including trial plans). |
Filter Resource Usage Data
Switch Viewing Dimensions
Resource Usage provides two viewing dimensions. View by App is selected by default.
View | Description |
View by App | Compare resource usage across apps and identify high-usage apps. |
View by Member | View resources created by each member and track resource ownership. |
Click View by App or View by Member at the top of the page.
Enter an app or member name in the search box.
Select the target from the drop-down list. The page automatically displays the results.
Note: Business Owners and Super Admins can use both views. Jodoo Regular Admins can only use View by App.
Refresh data
Data has a T+1 delay. In time-sensitive scenarios, it is recommended to manually click Refresh to get the latest data.
A prompt is displayed at the top of Usage Details: Latest data by YYYY-MM-DD. This date indicates the most recent synchronization time.
View by App
Overview
The overview section displays the current or consumed amount of each resource in the selected apps.
Metric | Details |
App | The total number of apps within the selected scope. |
Total Data | The total number of data records in the selected apps. |
Uploaded Attachments | The volume consumed by attachment uploads in the selected apps. Uploaded attachment volume is not the same as the storage currently occupied by attachments. Traffic is consumed whenever an upload occurs. |
Regular Forms | The total number of regular forms in the selected apps. |
Workflow Forms | The total number of workflow forms in the selected apps. |
Dashboard | The total number of dashboards in the selected apps. |
Enabled Public Links | The total number of objects with external links enabled in the selected apps. |
Automations | The total number of Automations in the selected apps. |
Automations Pro | The total number of Automation Pro instances in the selected apps. |
Automation Execution | The number of executions of all Automation Pro instances in the selected apps. If an Automation Pro is deleted, its consumed execution count is still included in the statistics. This metric is available from June 29, 2026. |
Data Factory | The total number of Data Factories in the selected apps. |
Aggregate Tables | The total number of Aggregate Tables in the selected apps. |
BPA | The total number of Workflow Analyses in the selected apps. |
View Usage Trends
Usage Trends help you identify when resource usage increased or decreased.
Hover over a resource metric and click the trend icon.
In the Usage Trend pop-up, select Day, Month, or Year.
Set the start and end dates to view historical usage.
Notes:
Usage trend data is available from April 29, 2024.
Uploaded Attachments and Automation Execution are calculated cumulatively by subscription plan and year. Their trend charts show both cumulative usage within the annual plan and usage by day, month, or year.
Usage Details
The Usage Details list displays one app per row.
Note:
Click Show Fields in the upper-left corner to choose which columns to display.
If a value appears abnormal, a warning icon is displayed. Hover over it and click Refresh to update the data, if you have permission.
Field | Description |
App Group | The group to which the app belongs. If no custom app groups have been configured for the My Apps component in Workspace, this column is hidden. Deleted apps are assigned to the Other group by default. |
App | The app name. |
Owner | The member who created the app. |
Created On | When the app was created. |
Last Edited | When the app was last edited. |
Last Accessed | When the app was last accessed. Only records from the past three years are retained. For access records older than six months, the exact time is replaced with Not accessed in the past 6 months. |
Total Data | Number of data records in the app. |
Uploaded Attachments | Attachment upload volume. Uploads consume traffic and do not represent current storage usage. |
Regular Forms | Number of regular forms in the app. |
Workflow Forms | Number of workflow forms in the app. |
Dashboard | Number of dashboards in the app. |
Enabled Public Links | Number of objects with public links enabled in the app. |
Automations | Number of Automations in the app. |
Automations Pro | Number of Automations Pro instances in the app. |
Automation Execution | Total Automations Pro executions, including those from deleted instances. Available from June 29, 2026. |
Data Factory | Number of Data Factories in the app. |
Aggregate Tables | Number of Aggregate Tables in the app. |
BPA | Number of Workflow Analyses in the app. Previously enabled but now disabled Workflow Analyses are still counted, so this value may differ from the number currently in use. |
View individual details
Click a corresponding value to view detailed usage information and distribution for that data.
In the detail view, click a business entity such as a form, Automation, or Aggregate Table to go to its corresponding location.
For supported detail data, you can export or refresh the data.
View Usage Trends
Hover over a resource metric and click the trend icon.
Select Day, Month, or Year in the Usage Trend pop-up.
Set the start and end dates to view the app's historical usage.
View by Member
View by Member shows existing resources created by each member, helping admins track resource ownership.
Note: This view is available only to Business Owners and Super Admins.
Overview
The overview section displays the number of existing resources created by the selected members.
Metric | Details |
App | The total number of apps created by the selected members. |
Regular Forms | The total number of regular forms created by the selected members. |
Workflow Forms | The total number of workflow forms created by the selected members. |
Dashboard | The total number of dashboards created by the selected members. |
Automations | The total number of Automations created by the selected members. |
Automations Pro | The total number of Automations Pro instances created by the selected members. |
Data Factory | The total number of Data Factories created by the selected members. |
Aggregate Tables | The total number of Aggregate Tables created by the selected members. |
BPA | The total number of Workflow Analyses created by the selected members. |
Usage Details
Usage Details shows resource counts for each member, with one member per row.
Note: Click Show Fields in the upper-left corner to choose which columns to display.
Field | Details |
Owner | The member name. Creator information was not recorded for resources created before March 5, 2024. These resources are displayed under Not Recorded. |
App | The total number of apps created by the member. |
Regular Forms | The total number of regular forms created by the member. |
Workflow Forms | The total number of workflow forms created by the member. |
Dashboard | The total number of dashboards created by the member. |
Automations | The total number of Automations created by the member. |
Automations Pro | The total number of Automations Pro instances created by the member. |
Data Factory | The total number of Data Factories created by the member. |
Aggregate Tables | The total number of Aggregate Tables created by the member. |
BPA | The total number of Workflow Analyses created by the member. |
View Usage Trends
Hover over a resource metric and click the trend icon.
Select Day, Month, or Year in the Usage Trend pop-up.
Set the start and end dates to view historical usage.
Export Data
Export the current filtered results for offline analysis.
Check the selected view and filters. Make sure the page shows the data you need.
Click Export in the upper-right corner.
Notes:
Exported data matches the current filtered results.
Each export is limited to 16 MB or 100,000 rows. If either limit is exceeded, export the data in batches.
Notes
This section explains commonly confused statistical scopes and time ranges.
Start time of usage trend data: Trend charts display data from April 29, 2024. No trend data is available before this date.
Start time of creator information: Creator information in Usage Details is available from March 5, 2024. For resources created before this date, the creator is displayed as Not Recorded.
Statistical scope of Workflow Analysis Count: Workflow Analyses that were enabled and then disabled are also included in the statistics. Therefore, this number may differ from the number currently in use, which is expected.
Statistical scope of Uploaded Attachment Volume: Uploaded attachment volume is not the same as the storage currently occupied by attachments. Traffic is consumed whenever an upload occurs.
Statistical scope of Automation Execution Count: If an Automation is deleted, its consumed execution count is still included in the statistics. This metric is available from June 29, 2026. Data before this date is not included.
Access time record range: The Last Accessed At field only retains records from the past 3 years. Historical records beyond this range are not displayed. For records older than 6 months, the specific access time is not displayed. Instead, the system shows Not accessed in the past 6 months.
Data refresh: Overview data has a T+1 delay. To get the latest data, click Refresh. The prompt Latest data as of YYYY-MM-DD at the top of Usage Details indicates the most recent synchronization time.
I have finished reading. 🏆
👉I can't wait to USE RESOURCE USAGE.
👉I need more HELP in Discord Forum.