What are Admins?
Admins refer to those in Jodoo who have system management permissions besides the owner. There are the Super Admin Group and the Admin Group in Admins.
Super admin group: manage all departments, members, and apps in a company/team.
Admin group: manage departments, members, and some apps according to the granted permissions.
"Sub-admins" is a collective term used to refer to both super admins and admins.
Admin Category | Admin Name | Description |
System Level | Super Admins | Has full management and data permissions for all products/modules. It is recommended to assign no more than 5 people. |
System Level | Contacts Management Admin Admins | Manages adding, editing, disabling, and inviting personnel in internal organizations in the contacts. It is recommended to assign this role to business department leaders. |
Product Level | Regular Admins | Has app-level management, authorization, and add/delete permissions (supports assigning apps to authorized users). |
Product Level | App Admins | Has form-level management, authorization, and add/delete permissions (supports assigning applications to authorized users). |
Note:
The business owner, who has all permissions, cannot be set as an admin.
Prerequisite
This is a paid feature. This is a paid feature. For the number of admins in different plans, please refer to the table below.
Role Type | Free | Business | Enterprise | Notes |
System Admin | 1 | 5 | 5 |
|
Contacts Management Admin | Unlimited | Unlimited | Unlimited |
|
Jodoo Regular Admin | 0 | 1 | 10 |
|
Jodoo App Admin | 0 | 1 | 10 | Two categories share the quota |
For details, see Understand Your Account Usage and Limits.
Note:
Subadmins include super admins and admins. You can set any super admins and admins within the quota for subadmins.
Where to Set Admins?
Entering the Setting Page
Go to Contacts > Permission Center > Admins, and set Super Admin Group and Admin Group.
Granting Permission
1. Super admins
Super admins can be set by the business owner and by the super admin with relevant permissions.
Super admins can set permissions for regular admins and group admins according to different demands.
Super admins can set permissions for each other and remove super admin groups. But they cannot remove themselves from a super admin group.
2. Regular admins
Regular admins can only be granted permissions by super admins or the owner.
The authorization relationships of admins are as follows:
Note:
1. Each member can only be added to one type of admin group.
2. The business owner holds the highest level of management permissions within the system. Therefore, you do not need to set permissions for the owner, and the owner cannot be set as any admin.
How to Set Super Admin?
Adding a Super Admin
Click Select a member beside Super Admin.
Super Admin Permission
Type | Description |
App permissions | Have permissions to manage all apps. |
Contacts permissions | Have permissions to manage all departments, members, roles, and admins. |
How to Set Contacts Management Admin?
Contacts Management Admins support management operations such as adding, editing, deleting, disabling, and inviting personnel in internal organizations within the contacts directory. You can add management groups, set group members, and assign corresponding permissions in "Permission Center >> Admins >> System >> Contacts Management Admin Group".
1. Click the plus (+) button on the right side of "Contacts Management Admin Group", enter the name of the management group, and then click the "OK" button to add the management group.
2. After adding the management group, you can set the visibility and management permissions for admins, internal departments, or roles on the right side of the corresponding management group.
Visibility Permission: Only allows viewing the members of the corresponding department or role.
Management Permission: Allows operations such as inviting, deleting, and editing information of members within departments or roles.
How to Set Regular Admin?
A Regular Admin refers to an admin with app-level management, authorization, and add/delete permissions (supports assigning apps to authorized users). You can add management groups, set group members, and assign corresponding permissions in "Permission Center >> Admins >> Jodoo".
1. Click the plus (+) button on the right side of "Admin Group", enter the name of the management group, and then click the "OK" button to add the management group.
2. After adding the management group, you can set related permissions for admins, app management, and contacts management on the right side of the corresponding management group.
App Management: Allows you to specify whether admins can perform operations such as adding or deleting apps. You can also set the selectable scope for departments and roles when admins design and publish resources within the app.
Contacts Management: Allows you to set admins’ visibility and management permissions for internal organizations.
Notes:
When "Add/Delete Apps" is enabled in any admin group, all admins in that group can add or delete apps.
Any changes will be automatically synced to "App Permissions" and apply to all admins in the group.If a regular admin is part of multiple admin groups:
As long as "Add/Delete Apps" is enabled in any group, the admin can create new apps.
Any app created by the admin will automatically appear in all admin groups that include the admin and have "Add/Delete Apps" enabled.
The admin can only delete apps that are included in all admin groups they belong to where "Add/Delete Apps" is enabled.
If a member is in multiple admin groups, their selectable department range for all apps is the combined range of all departments from those groups.
For setting contacts permissions for admins, it’s best to configure them in "System >> Contacts Management Admin Group."
This makes future permission management clearer, easier to control, and helps reduce maintenance costs.
The relationships of admin permissions are as follows:
Type | Admin Permission |
Internal Dept. | A regular admin in multiple regular admin groups can view and manage internal departments as follows:
|
Internal Roles | An admin in multiple admin groups can view and manage roles as follows:
|
Notes:
1. The business owner and super admins can select departments of the whole company in all apps;
2. A member in multiple admin groups can select any department that the admin groups he belongs to can choose.
Querying Admin Permissions
You can query permissions in admin groups according to the names of admin groups, members, and apps.
The feature applies to the scenarios where you need to:
Query how many admin groups admins have and how many app management permissions they have.
Query how many admin groups the apps have and how many admins have app management permissions.
Query how many admins and apps are managed by them in some admin groups.
For example, you can query how many admins have management permissions in three admin groups of the Personal Management app. You can also query the above information by clicking one by one.
Notes
Admin Limit
1. Each member can be added to multiple admin groups. The business owner cannot be added to any admin group.
2. Members in regular admin groups cannot be added to super admin groups; similarly, super admins cannot be added to regular admin groups.
3. You can set up to 2,000 regular admin groups in Contacts, and up to 200 members for each group.
4. A member can be added to up to ten admin groups.
Using Permissions
When regular admins design forms, workflow forms, and dashboards in apps within permissions, they can only select departments and members within permissions if meeting fields and nodes that need members to select.
If admins with higher management permissions have selected members in fields and nodes, the change of admins will not influence departments and members outside permissions.
App Management
After being authorized by super admins, regular admins can have editing permission on apps within permissions. But they do not have permission to copy apps. The permissions of deleting or adding apps are set by super admins.
Audit Trail
The management operations of admins will be pushed to super admin groups in Audit Trail.
When to Set Admins?
With the Admins feature, multiple individuals can collaborate in managing Jodoo, allowing for a clear division of work within enterprises.
You can set multiple super admins (such as general managers) and set different admins (such as department managers) in Jodoo to manage their respective apps and members.
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