What is the Conditional Workflow?
There are multiple branches in workflows. How data is circulated is decided by the workflow conditions set. Such a kind of workflow is called conditional workflow.
What Does It Look Like?
When the application number of the products is more than 10, it needs to be first approved by the chargeman and then turned to the internal affairs department. When the application number is less than 10, it can be directly circulated to the Internal Affairs department for approval.
How to Set the Conditional Workflow?
Detailed Rules
After data is submitted in the last node, it will judge workflow conditions and enter all nodes meeting all conditions.
Set workflow conditions by clicking connections. Connections without conditions will be in blue. Connections with conditions will be in purple.
If there are no settings on workflow conditions, data will directly proceed to the current node.
If there are relevant settings on workflow conditions, data can proceed to the current node only when meeting all conditions. If you have set conditions to Excluded by other nodes, data will proceed to nodes with this condition when all other branches do not meet workflow conditions.
Setting Condition
Select a workflow form. Click Edit.
1. Condition 1
Click Node Connections to set workflow conditions.
When the application number is more than 5, the workflow will be circulated to the Chargeman Approval node for approval.
The number can be modified according to practical needs.
2. Condition 2
Select another node connection, set the condition to Excluded by other nodes, and click Save.
Data will be circulated to the node when conditions of other nodes at the same level are not met.
Demonstration
Click the workflow form set before and submit a workflow whose duration is greater than five.
The workflow enters the Chargeman Approval node.
When to Use the Conditional Workflow?
Use the conditional workflow when different data need different circulating ways.
For example, in the office supplies application workflow, when the number of applications is more than 10, it needs to be approved and confirmed by the chargeman. If the number is less than 10, it can be directly circulated to the internal affairs department for approval.
More to Know
1. Set workflow conditions for each branch if there are multiple branches.
2. The workflow cannot be circulated normally when the conditions do not cover all workflows.
3. The workflow will enter multiple branches at the same time and be approved separately when it meets multiple workflow conditions.
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